Event Planning for Student Unions
Plan Better Events. Create Better Student Experiences.
Student Unions help create some of the most memorable moments of university life. From Freshers’ Week and society fairs to careers events, charity fundraisers and campus activities, Envitely helps your team plan events, collaborate with organisers and keep students informed every step of the way.
What Do Student Unions Do?
Student Unions play a central role in university life by supporting student societies, organising events and creating opportunities for students to connect outside the classroom.
Throughout the academic year, they coordinate everything from Freshers’ Week and welcome events to society fairs, careers events, sports competitions, volunteering activities and cultural celebrations.
With dozens of events taking place across different societies, departments and venues, effective planning is essential to delivering a great student experience.
How Do Student Union Events Work?
Student Union events bring together students, societies, volunteers and university staff throughout the academic year.
Welcome Students
Freshers’ Week, welcome events and society fairs introduce new students to campus life and help them settle into university.
Promote & Register
Students discover upcoming events, register to attend and receive everything they need before the event.
Deliver Great Events
Organisers coordinate venues, volunteers, schedules and activities while keeping students informed throughout the event.
Build Communities
Successful events encourage participation, strengthen student societies and create a more connected university community.
Who Organises Student Union Events?
Student Union events are often organised by a combination of staff, elected officers, society committees and student volunteers.
Event teams typically:
✔ Plan campus events
✔ Support student societies
✔ Coordinate volunteers
✔ Manage venues
✔ Promote activities
✔ Welcome new students
Together, they create experiences that bring students together throughout the academic year.
Common Challenges for Student Unions
Managing multiple events across different societies and departments can quickly become complex.
Teams regularly need to:
✔ Coordinate multiple organisers
✔ Manage registrations
✔ Share event information
✔ Communicate last-minute updates
✔ Support student societies
✔ Keep volunteers informed
Using multiple tools can make it harder to keep everyone informed.
Plan Campus Events
Work Together
Keep Students Informed
Create Better Experiences
See Envitely in Action
Discover how Envitely supports both organisers and students. Explore the planning dashboard or experience a realistic Student Union event from a student’s perspective.
Explore the Organiser Experience
Take a tour of Envitely’s planning workspace and see how Student Union teams can:
See how organisers can:
✔ Plan campus events
✔ Manage registrations
✔ Coordinate organisers and volunteers
✔ Create event schedules
✔ Share event resources
✔ Keep everything organised in one place
See the Student Experience
Experience a realistic Freshers’ Welcome event from invitation through to event day.
Explore:
✔ Event invitation
✔ RSVP experience
✔ Event agenda
✔ Campus information
✔ Maps and directions
✔ Announcements and updates
Everything Your Team Needs
✔ Plan Meetings
Create agendas, manage attendees and organise event information.
✔ Work Together
Coordinate staff, student officers and volunteers from one shared workspace.
✔ Keep Students Informed
Share announcements, venue details and event updates through the Event Hub.
Perfect for Every Campus Event
Student Unions organise events throughout the academic year. Envitely supports everything from large campus programmes to individual society events.
✔ Freshers’ Week
✔ Welcome events
✔ Society fairs
✔ Careers fairs
✔ Student conferences
✔ Sports and cultural events
Perfect for Every Campus Event
Student Unions organise events throughout the academic year. Envitely supports everything from large campus programmes to individual society events.
✔ Freshers’ Week
✔ Welcome events
✔ Society fairs
✔ Careers fairs
✔ Student conferences
✔ Sports and cultural events
Looking for a Student Society?
Joining a student society is one of the best ways to meet new people, develop new skills and make the most of university life.
Most Student Unions provide an online directory where you can discover student societies, upcoming events and opportunities to get involved.
Frequently Asked Questions
Envitely supports everything from Freshers’ Week and welcome events to society fairs, careers events, charity fundraisers, conferences and student-led activities.
Yes. Staff, elected officers, society committees and volunteers can collaborate while only accessing the areas relevant to their role.
Yes. Students can access the Event Hub to view agendas, venue details, campus maps, announcements and important updates before, during and after the event.
Absolutely. Envitely works equally well for Student Unions, individual societies, sports clubs and other student-led organisations.
Yes. Whether you’re organising a single welcome event or a multi-day Freshers’ Week programme, Envitely helps keep every activity organised in one place.
Create and manage events from your desktop, then stay connected wherever you are with the Envitely mobile app. Organisers can manage events on the go, while students have quick access to invitations, event details and important updates.
Plan on Desktop. Manage on Mobile.
Spend Less Time Organising. More Time Creating Great Student Experiences.
Whether you’re planning Freshers’ Week, supporting student societies or coordinating campus events, Envitely helps your team stay organised, collaborate with confidence and deliver memorable experiences for every student.
