Plan & Run Successful Conferences with Envitely
Simplify every step of your event, from guest lists and RSVPs to tasks, budgets, and live updates, all in one easy-to-use platform.
✓ Manage attendees, speakers, and vendors with ease
✓ Stay on track with tasks, budgets, and deadlines
✓ Keep everyone engaged with real-time updates & Guestbook
Ready to Plan Your Next Event? Get started in minutes with Envitely.
Why Use A Planner To Plan Your conference?
Conferences are valuable opportunities to connect, share knowledge, and build relationships, but planning one can be challenging. Common challenges include:
✓ Managing attendees, registrations, and RSVPs
✓ Keeping teams aligned on tasks and deadlines
✓ Tracking budgets and controlling expenses
✓ Sharing updates and handling last-minute changes
Featured Services
Features To Help Plan Your Conference
Budget Manager
Set and allocate budgets for venues, speakers, catering, and more. Track spending in real time and avoid overspending.
Vendor Manager
Create and manage supplier shortlists, compare quotes, and keep track of payments.
Task manage
Manage tasks, set deadlines, and delegate key actions to your planning team, ensuring nothing is missed
Event Details
Showcase your conference with a landing page featuring agendas, speaker bios, and key event information.
RSVP Tracker
Send e-invites, track registrations and responses in real time, and manage guest requirements.
Guest Manager
Organise guest lists, assign seating if required, and handle invitations and special requests.
Guestbook
Boost engagement with a dedicated event Guestbook group where attendees can view updates, share posts, and interact.
Photo Album
Collect and share photos from your attendees, speakers, and team, all stored in your conference Guestbook.
Event Planning Solutions for Every Occasion
Envitely Use Cases: Built for Every Type of Planner
Envitely is designed with flexibility in mind. Whether you’re planning a personal celebration, managing a corporate conference, or running events for schools and charities, the platform adapts to your needs. Explore some of the most common use cases below.
Ready to Plan Your Next Event? Get started in minutes with Envitely.
More than a conference planner
Planning a conference involves more than just booking a venue and sending out invites. From managing speakers and sponsors to keeping attendees engaged, the details can quickly pile up.
✓ Stay organised with reminders, schedules, and task tracking
✓ Collaborate Easily by inviting co-hosts, team members, and partners to plan together
✓Save Time with task templates, smart planning tools and event agenda
✓ Engage Attendees through digital invites, live updates, and interactive event groups
Task Managment
Conference planning Checklists
Internal Team Meeting / Seminar Checklist
✓ Define the purpose and objectives of the meeting or seminar
✓ Book a meeting room or small venue
✓ Prepare agenda and presentation materials
✓ Send invitations to attendees
✓ Arrange catering (coffee, snacks, lunch)
✓ Test equipment and Wi-Fi connection
✓ Assign note-takers or record the session
✓ Collect feedback after the event
Corporate Conference Checklist
✓ Set event goals and audience size
✓ Secure a suitable venue with breakout rooms and necessary equipment
✓ Confirm speakers, panels, or workshop hosts
✓ Create branded agendas, schedules, and name badges
✓ Arrange catering and drinks (buffet, plated meals, coffee breaks)
✓ Send invitations and track RSVPs
✓ Prepare signage, staging, and event materials
✓ Share real-time updates with attendees via the app
✓ Assign team roles (registration desk, tech support, logistics)
Large Industry Conference checklist
✓ Define theme, tracks, and keynotes
✓ Hire a large venue (convention center, exhibition hall)
✓ Confirm high-profile speakers and sponsors
✓ Arrange exhibitor booths and sponsor packages
✓ Set up event website and app for attendees
✓ Manage registrations, RSVPs, and ticketing
✓ Coordinate AV, staging, and live-streaming
✓ Recruit volunteers/staff for on-site support
✓ Collect and share event highlights (photos, recordings, presentations)
Stay Organised with Our Built-In Task Manager
How Envitely Compares to Other conference Planning Platforms
Envitely
✓ Budget Management
✓ Vendor & Venue Organiser
✓ Event Agenda / Schedule
✓ Task Manager
✓ Event Group (Guestbook)
✓ Collaborative Planning
✓ Photo Album
✓ RSVP Tracking & Guest Management
✓ Free Plan
✓ Easy to Use
Whova
✗ Budget Management
✗ Vendor & Venue Organiser
✓ Event Agenda / Schedule
✗ Task Manager
✗ Event Group (Guestbook)
✗ Collaborative Planning
✗ Photo Album
✓ RSVP Tracking & Guest Management
✗ Free Plan
✗ Easy to Use
Cvent
✓ Budget Management (Enterprise level)
✓ Vendor & Venue Organiser
✓ Event Agenda / Schedule
✓ Task Manager
✗ Event Group (Guestbook)
✓ Collaborative Planning
✗ Photo Album
✓ RSVP Tracking & Guest Management
✗ Free Plan (Enterprise only, costly)
✗ Easy to Use
Eventbrite
✗ Budget Management
✗ Vendor & Venue Organiser
✗ Event Agenda / Schedule
✗ Task Manager
✗ Event Group (Guestbook)
✗ Collaborative Planning
✗ Photo Album
✓ RSVP Tracking & Guest Management
✓ Free Plan (+ fees on tickets)
✓ Easy to Use
Eventbrite is built for ticketing. Cvent is built for enterprises. Envitely is built for you – simple, affordable, and effective.
FAQ
conference Planning FAQ
Yes. Envitely is designed to support events of all sizes, from small internal seminars to large industry conferences. Key features include guest management, RSVP tracking, task management, and attendee engagement tools.
Please note that the free plan supports up to 100 attendees, but capacity can be increased easily on paid plans.
You can import guest lists, send e-invites, track RSVPs in real time, and manage attendee needs such as dietary preferences or special access. Once a guest RSVPs, they can join your event in Envitely, stay updated with any changes, and engage through the Guestbook event group.
Yes. Envitely is designed to let you create a custom in-app agenda with timings, session details, speaker bios, and live updates, all easily accessible to attendees.
Yes. Envitely supports collaborative planning by allowing you to invite co-hosts and team members. You can delegate tasks, set deadlines, and track progress together, ensuring everything stays on schedule.
Unlike enterprise tools such as Cvent or ticketing tools like Eventbrite, Envitely combines powerful features with simplicity and affordability. With unique tools like the Guestbook and Photo Album, it not only helps you organise but also keeps attendees engaged before, during, and after your event.
Yes. Envitely offers a free plan with essential features, plus affordable upgrades if you need advanced tools.
Your free plan includes one active event, up to 100 guests, and one co-host to help you plan.
Got more questions? Check out our full FAQ page for answers.
Join thousands of event planners
Start Planning Your Event Free
Your free account unlocks all the tools you need to plan, manage, and deliver unforgettable events with confidence.
Create One Free Active Event
Manage one complete event at a time. When it ends, simply start another at no cost
Invite up to 100 guests
Invite and track up to 100 guests. Perfect for weddings, parties, or corporate events.
Add a Co-host and plan together
Share responsibilities with a trusted partner and stay in full in control.
Access Planning Dashboard
Manage budgets, organise suppliers and venues, create event agendas, and manage tasks.
Manage guests & track RSVPs
Add guests, assign tables, take notes, and update RSVP statuses in seconds.
Guestbook: Event Group
Automatically generate a professionally designed event page and guest group with zero setup, ready to share instantly.
Upgrade options available to Plan Bigger With Zero Limits
Start Planning Your Conference Today
Envitely is designed to take the stress out of event planning, offering powerful tools to manage every aspect of your conference. Whether you’re organising a small seminar or a large industry event, Envitely helps you stay organised, on track, and in control of your conference.
