A Better Way to Organise Toastmasters Meetings
Plan engaging meetings and keep members, guests and committee members connected.
From weekly club meetings to district conferences, Envitely helps Toastmasters clubs organise events, work together as a committee and keep members and guests informed every step of the way.
What is toastmasters
Toastmasters International is a non-profit educational organisation that helps people develop communication, public speaking and leadership skills.
Members improve their confidence by delivering speeches, participating in Table Topics®, providing constructive evaluations and taking on leadership roles within their clubs. Meetings are designed to be supportive, practical and enjoyable, giving people the opportunity to learn by doing.
Today, Toastmasters has clubs in more than 140 countries and has helped millions of people become more confident communicators and leaders.
How Do Toastmasters Meetings Work?
Most Toastmasters clubs meet weekly or fortnightly, following a structured format that gives every member the opportunity to learn, participate and grow.
Prepared Speeches
Members deliver speeches as part of the Toastmasters Pathways learning programme. Each speech helps build confidence, improve communication skills and develop presentation techniques.
Table Topics®
Members and guests are invited to speak on an unexpected topic for one to two minutes. It’s a fun and supportive way to build confidence and improve impromptu speaking.
Evaluations & Feedback
Every prepared speech receives constructive feedback from an evaluator. Members celebrate what went well while identifying opportunities to improve their next speech.
Meeting Roles
Members volunteer for roles such as Toastmaster of the Day, Timer and Grammarian, helping each meeting run smoothly. Before and after the meeting, there’s also time to connect with fellow members and guests.
Who Organises Toastmasters Meetings?
Toastmasters clubs are run by volunteer committee members who organise meetings and keep the club running smoothly.
Committee roles includes:
✔ Club President
✔ Vice President Education
✔ Vice President Membership
✔Vice President Public Relations
✔ Secretary
✔ Treasurer
✔ Sergeant at Arms
Together, the committee plans meetings, coordinates speakers and keeps members and guests informed.
Common Challenges for Toastmasters Clubs
Although Toastmasters meetings follow a familiar format, organising them still takes time and coordination.
Many clubs regularly need to:
✔ Share meeting agendas
✔ Coordinate speakers and meeting roles
✔ Manage guest registrations
✔ Communicate with members and guests
✔ Send reminders
✔ Organise contests and special events
✔ Collaborate as a committee
When information is spread across different tools, it’s harder to keep everyone informed.
Plan Meetings
Work Together
Keep Members updated
Deliver Better Meetings
See Envitely in Action
Discover how Envitely supports both event organisers and attendees. Explore the planning dashboard used by committee members or experience a Toastmasters event from a guest’s perspective.
Explore the Organiser Experience
Take a tour of Envitely’s planning workspace using a sample Toastmasters event.
See how organisers can:
✔ Plan meetings and events
✔ Manage committee tasks
✔ Organise guest lists
✔ Create meeting agendas
✔ Coordinate speakers and volunteers
✔ Keep event information organised in one place
See the members Experience
Experience a realistic Toastmasters event from the moment an invitation is sent through to event day.
Explore:
✔ Explore an event invitation page
✔ RSVP experience
✔ Meeting agenda
✔ Speaker programme
✔ Venue information
✔ Announcements and updates
Everything Your Committee Needs
✔ Plan Meetings
Create agendas, manage attendees and organise event information.
✔ Collaborate as a Committee
Assign tasks, share updates and keep everyone aligned.
✔ Keep Members and Guests Informed
Share announcements, venue details and event updates through the Event Hub.
More Than Weekly Club Meetings
Envitely supports every stage of your Toastmasters calendar.
✔ Weekly club meetings
✔ Open House events
✔ Speechcraft programmes
✔ Speech contests
✔ District conferences
✔ Leadership workshops
More Than Weekly Club Meetings
Envitely supports every stage of your Toastmasters calendar.
✔ Weekly club meetings
✔ Open House events
✔ Speechcraft programmes
✔ Speech contests
✔ District conferences
✔ Leadership workshops
Looking for a Toastmasters Club?
Interested in improving your communication and leadership skills?
Use the official Toastmasters Club Finder to discover a club near you, attend as a guest and experience a meeting for yourself.
Frequently Asked Questions
Toastmasters International is a worldwide organisation that helps people develop communication, public speaking and leadership skills through local clubs.
Yes. Most clubs welcome visitors who would like to experience a meeting before deciding whether to join.
Meetings are organised by volunteer committee members who coordinate speakers, agendas, guests and club activities.
Yes. Committee members can collaborate on planning, manage tasks, share updates and keep event information organised from one shared workspace.
No. Envitely complements existing Toastmasters systems by helping clubs organise meetings, communicate with attendees and create a better event experience.
Absolutely. Whether you’re organising a weekly club meeting, an area contest or a district conference, Envitely scales to suit events of all sizes.
Plan on Desktop. Manage on Mobile.
Spend Less Time Organising. More Time Delivering Great Meetings.
From weekly club meetings to district conferences, Envitely helps your committee stay organised, work together and keep members and guests informed every step of the way.
